Administrative Assistant

The Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the office. This role includes managing schedules, organizing meetings, handling correspondence, and assisting in various office duties. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:
Maintain office supplies inventory, manage office equipment, and ensure the office environment is tidy and functional.
Coordinate and manage appointments, meetings, and conference calls. Maintain the executive's calendar and prioritize meetings based on importance.
Handle incoming and outgoing communications, including emails, phone calls, and letters. Draft and proofread documents, reports, and presentations.
Organize and maintain files, records, and other important documents. Prepare and distribute meeting minutes and agendas.
Provide administrative support to executives, including travel arrangements, expense reports, and personal assistance as needed.
Accurately input and update information in databases and software systems.
Greet and assist visitors, manage incoming calls, and respond to inquiries in a professional manner.
Assist in organizing company events, meetings, and conferences, including logistics and catering arrangements.

Qualifications:
Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
Experience: 2+ years of experience in an administrative role